WorkProof is the job management platform built for HVAC, plumbing, electrical, roofing, and lawn care businesses. Quote, dispatch, document, and invoice from one place, on any device.
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No more sticky notes, spreadsheets, or chasing techs by phone. WorkProof connects your office and field teams in real time.
Build itemized quotes with labour, materials, and taxes. WorkProof emails a polished PDF to your customer and the moment they open it, you get notified. Customers accept online with a single click and a digital signature. Their acceptance auto-creates the job. No back-and-forth, no printing.
QuotesAssign a technician to a job and WorkProof automatically texts them a link to the full job details address, scope, checklist, and map. They accept or decline right from their phone. No calls, no confusion about which site they’re heading to. Real-time job status updates hit your screen the moment anything changes in the field.
DispatchField technicians take before, during, and after photos directly from the WorkProof app. Each photo is timestamped, tagged to the job, and instantly visible to your office. No more “we completed the work” disputes you have a verified, photo-documented record of every job your company has ever done.
DocumentationTechnicians clock in and out right from the app on-site work, travel, breaks with a single tap. They log every material used as they go. When the job is done, all that data flows straight into the invoice. You get accurate billing without manually chasing down time sheets or receipts.
Time TrackingWhen a tech finds unexpected work mid-job, they submit a change order from their phone description, estimated hours, materials, and total. You see it instantly on your screen, approve or decline with a note, and they get notified within seconds. Approved change orders are automatically added to the invoice. No paperwork, no missed billing.
Change OrdersWhen a job is marked complete, click “Create Invoice from Job” and WorkProof pre-populates every line labour hours, materials, and approved change orders automatically. Add a due date, review the total, and send. Customers get a “Pay Now” button powered by Stripe. Online, cash, cheque, and e-transfer payments all tracked in one place.
InvoicingBuild custom pre-job checklists for any type of work safety cones placed, ladder secured, site cleaned on departure. Technicians check items off on their phone. You see every item in real time with the exact time it was completed and by whom. Optional: a job cannot be marked complete until every checklist item is done.
ChecklistsBasements, rural areas, concrete structures the WorkProof mobile app works fully offline. Technicians can clock time, log materials, take photos, complete checklists, and mark jobs done even with zero signal. The moment their phone gets a connection, everything syncs automatically. No lost data, no excuses.
Offline FirstOpen your dashboard and instantly see how many jobs are in progress, how many are on hold, this month’s revenue vs. last month, recent invoice payments, and any new change order requests. Everything you need to run your day in one screen, the moment you log in.
DashboardWorkProof follows the way a real contracting day actually runs, from the first call to the final payment.
Build and send a professional quote. Customer accepts online. Job is created automatically.
Assign a tech. They get an SMS with the job link. They accept, head out, and tap “Start Job” on arrival.
Tech logs time, records materials, takes photos, completes the checklist, and handles any change orders.
Job marked complete. One click generates the invoice. Customer pays online. Done.
One platform, five roles everyone gets exactly what they need, nothing they don’t.
WorkProof solves these instantly — without extra apps, logins, or admin work.
Photos and notes end up scattered across phones with no order, no timestamps, no record.
Photos, time logs, and job details captured in one place — timestamped, tagged, and visible to your office the moment they’re taken.
Clients question the work, dispute the hours, and delay your invoices for weeks.
Invoices are backed by timestamped photo proof. Clients see exactly what was done and approve quickly.
You’re calling technicians for updates. You’re in the dark until it’s too late to act.
Live job status changes hit your screen the moment a tech taps their phone — no calls, no guessing.
Nights wasted manually piecing together time sheets, material lists, and invoices from scattered notes.
When a job is marked complete, one click generates a fully populated invoice from the field data — labour, materials, and change orders included.
Basements, rural sites, concrete buildings — offline means no updates and lost information.
Capture time, photos, materials, and checklists with zero signal. Everything syncs automatically the moment the phone reconnects.
Extra work gets done without written approval. Clients refuse to pay. You absorb the cost.
Techs submit change orders from the field with description and cost. You approve or decline in seconds. No approval, no work — it’s that simple.
Join the waitlist today and lock in an exclusive launch discount. WorkProof goes live in 2026 early access members get priority onboarding and pricing that won’t be offered again.
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